The Society of Clinical Perfusion Scientists of GB and Ireland (SCPS)

The College of Clinical Perfusion Scientists of GB and Ireland(CCPS)


The SCPS/CCPS values the privacy of its members and is committed to upholding each individual’s right to privacy. The information we collect, process or use is treated securely.  We respect your privacy and work hard to ensure we meet regulatory requirements. The SCPS/CCPS respects your data and has taken appropriate technical and organisational measures to ensure we have mitigated against such risks as loss or unauthorised access, destruction, use, modification or disclosure of data.

What is the GDPR?

The EU General Data Protection Regulation (“GDPR”) came into force across the European Union on 25th May 2018 and brings with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age. The 21st Century brings with it broader use of technology, new definitions of what constitutes personal data, and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.

Our Commitment To Data Privacy

The SCPS/CCPS are dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.

The SCPS/CCPS already have a consistent level of data protection and security across our organisation, however it is our aim to be fully compliant with the GDPR by 25th May 2018.

Collection And Use Of Information

The information we collect will be relevant to the purposes for which it is to be used and we will do our utmost to ensure that such information is accurate and complete.  Whenever you give us personal data, you are consenting to its collection and use in accordance with this policy. If you are submitting information about another person we will take the submission as confirmation that they have appointed you to act for them and that you are properly authorised to consent on their behalf.  Our communications with you may be via post, telephone or email.  We’ll keep a record of your calls, emails and other communication in relation to your dealing with us, for reasons including regulatory compliance, crime prevention and detection, for quality control, and for when we need to see a record of what’s been said, and where necessary, for reasons justified by our legitimate interest or our legal obligations.

Your personal data is data which by itself or with other data available to us can be used to identify you.  This policy sets out how we’ll use your personal data.  We’ll use your personal data for the reasons set out below.  The personal data we use may include:

We use your personal data to help us provide advice and to keep you informed of services which we believe will be of interest to you.  We may periodically contact you about surveys, job vacancies, courses or other information which we think you may find interesting using the postal or email address which you have provided.

Occasionally you will be asked to submit personal information about yourself (eg. name, address, email) in order to receive or use the CCPS/SCPSs services.  Such services include events, newsletters, publications, information and advice.  By submitting your details you are consenting to the processing of your information by the CCPS/SCPS.  We will use personal information provided by you or gathered by the CCPS/SCPS for the following purposes:

We collect and use your information in the following situations:

Sharing Of Your Personal Data

We will ask for confirmation of identity before we disclose any personal information. We don’t sell your personal data to third parties.  We do not share your details with any third parties outside of essential processing.We may disclose your information to our approved service providers, such as mailing houses. We never sell your information with other companies.  Subject to application data protection law CCPS/SCPS may share your personal information with third parties in the following ways:

The Period For Which We Keep Your Information

We will hold your personal information on our systems for as long as is necessary for the purposes set out above.  We will retain your data based on our legal and regulatory requirement.

Data Anonymisation

Your personal data may be converted into statistical or aggregated data which can’t be used to identify you, and then used to produce statistical research and reports.

What Does Our Preparation For Data Privacy Include?

Information Audit- carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.

Procedures & Policies - implementing data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:

Data Subject Rights

In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website of an individual’s right to access any personal information that The SCPS/CCPS  processes about them and to request information about:

Information Security And Technical And Organisational Measures

The SCPS/CCPS takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including: -SSL, access controls, encrypted members login areas, GDPR roles and employees.

The SCPS/CCPS have designated Valerie Campbell as our Data Protection Officer (DPO) and have appointed a data privacy team to develop and implement our roadmap for complying with the new data protection Regulation. The team are responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures. The SCPS/CCPS understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans. We have implemented an employee training program specific to the which will be provided to all employees prior to May 25th, 2018, and forms part of our induction and annual training program.  If you have any questions about our preparation for the GDPR, please contact us directly by filling out the contact form below.

If you are unhappy with our response or if you need any advice you should contact the Information Commissioner’s Office (ICO) directly using the button below:

Visit ICO Website